Count Safe
The Count Safe screen allows a manual blind count and entry of cash by denomination (number of bills/coin rolls/loose coins rather than total of bills/coin rolls/loose coins in the safe) for all monies in the safe that are not in a receipt envelope. Once entered, the system automatically populates the Amount field with the actual value. Count Safe is used for 'Real' drawers only.
The safe can be counted and balanced as often as necessary.
Menu Path: Invoicing, Cash Drawer, Management Functions, Count Safe, Count Safe screen
Bills
Indicates the number of each bill denomination, such as $100.00/$50.00/$20.00/$10.00/$5.00/$2.00/$1.00. Enter a count up to 9999.99.
Coins
Indicates the number of each coin, such as $2.00/$1.00/$0.50/$0.25/$0.10/$0.05/$0.01. Enter a count up to 9999.99.
Rolls
Indicates the number of each rolled coin, such as $2.00/$1.00/$0.50/$0.25/$0.10/$0.05/$0.01). Enter a count up to 9999.99.
Bills
Indicates the amount of each denomination entered, populated by the system. Enter a count up to 9999.99.
Coins
Indicates the amount of each denomination entered, populated by the system. Enter a count up to 9999.99.
Rolls
Indicates the amount of each denomination entered, populated by the system. Enter a count up to 9999.99.
Total
Indicates the total of all the denomination amounts.
Denominations [Foreign Currency]
Bills
Indicates the number of each foreign bill denomination, if Currency Exchange is set up, such as $100.00/$50.00/$20.00/$10.00/$5.00/$2.00/$1.00. Enter a count up to 9999.99.
Coins
Indicates the number of each foreign coin, if Currency Exchange is set up, such as $1.00/$0.50/$0.25/$0.10/$0.05/$0.01. Enter a count up to 9999.99.
Rolls
Indicates the number of each foreign rolled coin, if Currency Exchange is set up, such as $1.00/$0.25/$0.10/$0.05/$0.01. Enter a count up to 9999.99.
Total
Indicates the total of all the denomination amounts.
Cash
Displays the total of the entered cash. Dynamically updates as the cash denominations are entered.
Checks
Displays the system-tracked total of checks. Checks posted on the Post Entries screen are not automatically updated to the safe.
Receipt Envelopes
Displays the system-tracked total of receipt envelopes.
Paid In
Displays the system-tracked total of Paid In transactions.
Paid Out
Displays the system-tracked total of Paid Out transactions.
Trav Checks
Displays the system-tracked total of Travelers Checks, if accepted as a form of tender by the store.
Total
Displays the sum of the entered 'Cash' + 'Checks' + 'Receipt Envelopes' + 'Paid In' + 'Paid Out' + 'Trav Checks'.
[Currency Exchange]
Displays when Currency Exchange is set up for the store.
<foreign currency> Cash
Displays the total value of the entered foreign currency (cash). Dynamically updates as the cash denominations are updated.
<foreign currency> Traveler's Checks
Displays the total value of the system-tracked foreign currency Travelers Checks, if accepted as a form of tender by the store.
Receipt Envelopes
Displays the total value of the system-tracked foreign currency receipt envelopes.
<foreign currency> Total
Displays the sum of the entered <foreign currency> 'Cash' + foreign currency 'Receipt Envelopes' + <foreign currency> 'Traveler's Checks'.
Out of Balance Safe
For the safe to be in balance, all amounts of cash that the system tracks for the safe and the amount of cash entered in the safe must equal.
If the system-tracked cash is greater than the user-entered cash, the safe is "short" and the value prints with a minus (-) on the receipt. If the system-tracked cash is less than the entered cash, the safe is "over" and the value prints as a positive value on the receipt. When the safe is over or short by any amount, a prompt displays stating, "Safe is out of balance." Click 'Recount' to close the prompt and return to the Count Safe screen without the screen being reset. Click 'Continue' to close the prompt. A message displays stating, "Safe successfully reconciled. Printing receipt.", whether the safe is in balance or not.
When the safe is over, the system automatically creates an 'Over' for the amount of the overage. The entered amount is the true amount in the safe. The 'Over' is used to balance the safe for auditing purposes and does not bring the safe balance down to the system-tracked balance. The system stores the amount of the 'Over' transaction for reporting purposes.
When the safe is short, the system automatically creates a 'Short' for the amount of the shortage. The entered amount is the true amount in the safe. The 'Short' is used to balance the safe for auditing purposes and does not bring the safe balance up to the system-tracked balance. The system stores the amount of the 'Short' transaction for reporting purposes. The over/short prints on the receipt though does not display in the screen.
When the system-tracked cash equals the entered cash, the safe is "balanced" and the 'Over/Short' field on the receipt is 0.00. When balanced, a prompt displays stating, "Safe successfully reconciled. Printing receipt."
Count Safe Receipt
The following is an example of the Count Safe Receipt. The 'Total' of all the tenders prints with the entered 'Cash' count, not the system-tracked 'Cash' count. If Currency Exchange is set up for the store, the foreign currency information prints below the home currency.
