Line Code Catalog Specifics

The Line Code Catalog Specifics screen is used to add, edit, or update price levels for Line Codes of Not-In-File (NIF) parts. If this table is set up for a line code, the electronic Catalog uses the setup to increase/decrease the part prices from the Catalog to display for parts that are not in the store's part table or the non-SKU table for results from the electronic Catalog at Point-of-Sale. If this table is not set up for a line code, the system looks at the Catalog NIF Setup screen, and, if that is set up for the store (for all line codes), the system uses that setup to determine the price to display for NIF parts in the Catalog results. If the table is not set up on the store level, the system displays 0.00 for NIF parts. If parts display in the Catalog that exist in the store's part table or the non-SKU table, prices display from the part table or the non-SKU table and the NIF setups on both the Line and Store level are ignored.

 

Menu Path: Vendor, Line, Catalog Setup, Line Code Catalog Specifics screen

 

 

Line Code
Displays the Manufacturer Line Code (up to three (3) alphanumeric characters). Click the button to display the 'Browse Line Codes' window to search for a specific Line Code.

 

Type

Displays the type of parts.

 

Options are:

 

  • 'Freight'

  • 'Gift Cards'

  • 'Labor'

  • 'Parts'

 

Line Name

Displays the business name of the manufacturer upon selection of a Line Code.


Description
Displays a line code description when doing line code lookups.

Price Level Display Grid

Your Price Level

Displays Price Level names that have been established by the user in the Field Name Setup screen. All refer to prices established in the parts table. There are 16 available Price Levels (see list below) that include 7 Selling Levels, 7 Cost Levels (Current Cost, Average Cost, Last Purchase Cost, and Vendor Cost Levels), Core Cost and Core Sell (used to calculate GP% for all sales).


Levels 1 through 7: These sell levels are used to store various sell prices for a part. Pricing plan setups (set up in the Price Plan Setup screen, can then be used to price a particular account at one of these price levels and then optionally adjust the price up or down using additional settings. 


'Level 1' is typically used for 'List' but any of the selling levels can be named and used in any manner. 


'Level 8' ('Cur Cost'): Current cost of an item.


'Level 9' ('Avg Cost'): Average cost of an item, set when receiving merchandise through a purchase order and the cost of received items is different than existing average cost. The system averages the in stock quantity and cost with the receiving quantity and PO cost.


'Last Cost': Updated by purchasing and represents the cost from the purchase order for that item the last time the item was received.


'Vndr Cost 1 - 4': User-defined Vendor Costs that can be used for ordering at different costs from different vendors.


'Core Sell': The core value an account will pay at Point-of-Sale.


'Core Cost': The core cost of an item.


'Core Avg Cost': The average core cost of an item, set when receiving items with cores through a purchase order and the core cost of received items is different than existing average cost. The system averages the in stock quantity and cost with the receiving quantity and PO cost.


Catalog Level
Indicates the catalog price levels.


These may vary based on which catalog is being used.


Change + Or - By %
Provides the ability to take the Price Level and change by plus (+) or minus (-) a certain percent (%).

Procedure to Add a Line Code Price Level Record

When adding a new line in the current store and the line already exists in one or more of the other selected stores, the following pop-up displays when 'Yes' is clicked on the 'Save Changes' pop-up.

 

 

Click 'Yes' to create new lines in locations where they do not already exist. Click 'No' to return to the Line Code Catalog Specifics screen without creating any new lines. 

 

When updating an existing line in the current store and the line does not exist in one or more of the other selected stores, the following pop-up displays when 'Yes' is clicked on the 'Save Changes' pop-up.

 

 

Click 'Yes' to save the changes to lines where they already exist and create new lines with the changes in location where they do not already exist. Click 'No' to return to the Line Code Catalog Specifics screen.
 

To add a part price level by line code, follow the steps below:

 

  1. From the Menu, select Vendor, Line, Catalog Setup. The Line Code Catalog Specifics screen displays.

  2. Click 'Line Code'. The 'Browse Line Codes' window displays.

  3. Enter a three-character line code.

  4. Click 'Ok'. The Line Code displays and the same Line Code displays in the 'Line Name' and 'Description' fields. Type over these to change them.

  5. Select a type of 'Part', 'Labor', or 'Freight' in the 'Type' field.

  6. Select the appropriate price type for that Price Level row in the 'Catalog Level' field.

  7. Type the appropriate amount, using the + or – keys, in the 'Change' + Or - By %' field.

  8. Click 'Upd'. The information is saved.

Procedure to Edit or Update a Line Code Price Level Record

To edit or update a part price level by line code, follow the steps below:

 

  1. From the Menu, select Vendor, Line, Catalog Setup. The Line Code Catalog Specifics screen displays.

  2. Select a 'Line Code'.

  3. Click 'Edit'.

  4. Select a type of 'Part', 'Labor', or 'Freight' in the 'Type' field to edit.

  5. Select the appropriate price type for that Price Level row in the 'Catalog Level' field.

  6. Type the appropriate amount, using the + or – keys, in the 'Change + Or - By %' field.

  7. Click 'Upd'. The information is saved.