Paid Out From Safe
The Paid Out From Safe screen is used to create a paid out transaction from the safe. Paid Out transactions are tracked with the safe to be reported from the Day / Cash Close Report.
A receipt prints when the Paid Out transaction was created manually or the system.
Menu Path: Invoicing, Cash Drawer, Management Functions, Paid Out From Safe, Paid Out From Safe screen, or from the Drawer Management screen by clicking the 'Paid Out From Safe' button.
Safe Paid In / Paid Out
Specifies the transaction to be performed.
Options are:
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'Paid Out From Safe' - When selected, the Paid Out From Safe screen displays.
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'Paid In To Safe' - When selected, the Paid In To Safe screen displays. Default.
Reason
Displays the reason that cash is being removed from the safe.
A Reason Code can be added, edited or deleted in the Reason Code Setup screen. However, the following reason codes are predefined and used by the system and are not available from the Paid Out From Safe screen; therefore, they cannot be edited or deleted.
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'Drawer # <Drawer #> Starting Cash' - The system automatically makes a Paid Out From Safe with the 'Reason' of 'Drawer # <Drawer #> Starting Cash' for the amount of the Paid In To Drawer with the 'Reason' of 'Starting Cash' when the starting cash is added or edited and when the drawer is closed. The 'Reason' of 'Drawer # <Drawer #> Starting Cash' cannot be used to create a manual Paid Out of Safe.
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'Bank Deposit' - The system automatically makes a Paid Out From Safe with the 'Reason' of 'Bank Deposit' for the amount in the selected receipt envelopes when a deposit is made from the safe. The reason code is not available for manual use from the Paid Out From Safe screen.
Description
Displays the entered description for the paid out, up to 32 alphanumeric and special characters. Optional.
Employee
Identifies the active employee whom the 'Assigned Employee' received money from or gave money to. Click the button to display the 'Browse Employees' window to search for an employee.
Receipt #
Displays the entered receipt number, up to 16 alphanumeric characters. Optional.
Assigned Employee
Identifies the employee logged into the screen and cannot be edited.
Amount
Displays the amount being taken out of the safe for a Paid Out.
When a Paid Out From Safe transaction is manually created and the safe balance is less than the Paid Out, a prompt displays stating, "Insufficient cash in the safe. Do you want to continue?" 'Yes' completes the Paid Out and the balance of the safe goes negative. 'No' cancels the Paid Out and returns to the Paid Out From Safe screen. When the system automatically creates a Paid Out From safe and the safe balance is less than the Paid Out, the balance of the safe is negative.
Paid Out From Safe Receipt
The Paid In/Out Receipt document type in the 'Type' field in the 'Printer Assignment' window is used to print all printed receipts for cash management. The printer can be a slip or regular printer.
The 'Paid In/Paid Out Receipt Font Size' setting in the Store Invoice Options screen, 'Extended' tab determines the size of the text on the receipt. The font can range from between size 8 and 20 font.
The receipt prints the following information:
