Print Labels
The Print Labels function allows single-store and multi-store price label printing for parts with price changes and on demand price label printing for any item at any time for any reason.
The Print Labels screen is used to identify, stage and print price or shelf labels for retail displayed parts and products. For multi-store printing, headers and footers can also be printed to identify labels to separate the store batches. The screen provides three options in separate tabbed windows: 'Price Change Labels', 'Labels on Demand', and 'Shelf Labels'. The 'Price Change Labels' tab only populates with items that had price changes and have the 'Display Item' field checked in the Main Part Entry screen. The 'Labels on Demand' tab allows the specification of a default number of labels to print for items regardless of whether they had price changes or whether the 'Display Label Qty' field is populated.
Menu Path: Inventory, Part Utility, Price Labels, Print Labels screen
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Price Label Changes - 5 minutesPrice Label Changes - 5 minutes
Price Change Labels
The 'Price Change Labels' tab allows the printing of labels when prices change on a retail account display item. The program uses the default invoice account as the default retail account to establish the selling price to retail customers. Part of this account is a default price level that represents the default selling level for price labels.
A price change may result from a:
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Change of the Price Level data on an item
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Distributed Price Update
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Change to the Retail Default Pricing Plan
Printing a label for one part, one line or part of a line evaluates the prices, updates, as necessary, and then prints the corresponding labels as per the user selection.
For both single and multi-store printing, the label only prints a shelf label if the 'Qty Available' or the 'Min'/'Max'/'Order Point' is greater than zero. The maximum dollar amount that can display is 9999.99.
The application differentiates a part that was scanned by an RF device versus regular parts that have had a price change that were not scanned. This allows all parts or just the scanned parts be printed.
Note: Labels scanned with an RF device should be printed on the same day they were scanned to minimize the risk of being removed by the nightly label process.
Use to print shelf labels for items with price changes. Items must also have the 'Display Label Qty' field checked, and have one or more of 'Qty Available', 'Min', 'Max', or 'Order Point' populated. Price labels are generated from the labels table.
Location
Indicates the store(s) for which the labels are to print. Defaults to the current store. Click the button display the 'Browse Locations' window to search for a specific store. User Security determines if the labels can be printed outside of their own store.
Line
Displays the line code. Click the button to display the 'Browse Line Codes' window that displays lines and parts that have a record in the labels table.
PN Code
Indicates a 'P/N Code'. A blank field indicates all P/N Codes. Only one 'P/N Code' can be entered. Enter a code or click the button to display the 'Browse P/N Codes' window to allow selection of one or more P/N Codes for the selected line code. Accelerator key is 'Alt' + 'P'.
Part Number
Indicates part number. Click the button to display the 'Find Part' window that displays lines and parts that have a record in the labels table.
Zone/Bin
Indicates the zone and/or bin. Click the button to display the 'Enter Zone/Bin Filter Criteria' window to filter by a zone/bin.
Print Status
Indicates the print status of the labels.
Options are:
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'All'
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'Printed'
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'Not Printed'
Field is disabled when the 'Last Print Date' field is checked.
Last Print Date
Displays labels printed on the selected date, when checked. When checked, date field is enabled. Select a date from the calendar.
PN Group
Indicates part number group used to filter the search.
Department
Indicates the department code used to filter the search.
Class
Indicates the class code used to filter the search.
Default Label Type
Indicates the default label type to filter the list of parts.
Note: Only returns parts that have the 'Display Label Qty' field checked in the Part Price Entry screen.
Options are:
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'Default'
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'0 - 2.0 X 1.125 IN (roll)'
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'1 - 4 X 2 IN (sheet)'
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'6 - 1.5 X .75 IN (roll)'
An application switch determines if the field displays and can be edited or if the field is unavailable and cannot be edited.
Prdt Code
Indicates the product code used to filter the search.
Category
Indicates the category used to filter the search.
Output Type
Assigns a label type to the selected parts.
Options are:
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'Default' - Uses the 'Label Type' indicated in the 'Default Label Type' field in the Part Price Entry screen.
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'0 - 2.0 X 1.25 IN (roll)'
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'1 - 4 X 2 IN (sheet)'
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'6 - 1.5 X .75 IN (roll)'
Output Quantity
Assigns a quantity amount of one label per part. Values are from 1 - 99.
Outputs that number of labels as an override to the 'Display Label Qty' in the Part Price Entry screen per part. When a quantity greater than 1 is entered, the duplicate labels print together.
# of Blanks
Indicates the number of blank labels to print between a store group batch. Displays only when multiple locations are selected in the 'Location' field.
Does not display when the 'Location' field is a single select field.
Print Bar Code
Drop-down menu that determines the printing of the scannable bar code on the bottom of the label, below the price value.
Selections are:
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'All' - All bar codes, regardless of 'Pack Measure', will be printed.
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'None' - UPC code will not be printed on the price label.
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'Each Only' - Only bar codes where 'Pack Measure' is 'Each' will be printed.
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'Non-Each Only' - Only the bar codes with 'Pack Measure' set to anything other than 'Each' will print.
Print Store Header / Footer
Determines whether or not a store header/footer prints with the part labels.
When checked, provides a start and end label print for each store included.
The start labels output 'Start Label Print', 'Store Number', 'Store Name', and the date and time of label print for identified store.
The end labels output 'End Label Print', 'Store Number', 'Store Name', and the date and time of label print completes for identified store.
When unchecked, does not provide a start and end label print for each store included.
# of Blanks Between Stores
Determines the amount of labels that are printed as blanks when printing labels for multiple stores.
Print Line Header
Determines whether or not to print the line header.
Multi-Label Sheet Starting Label
The number in this field indicates the position the starting label will print in.
Numeric value of up to 99 is allowed, defaults to 1.
Sell Price Font Size
Select a font size for the labels to be printed.
Print Line Break
Prints a Line Break label to designate the end of a line for easy separation for multi-store label posting in a store. The Line Break Label prints the start of the line, line description and line code in a bold, large font. Available to both single store labels and multi-store labels.
Print List Price
Prints the list price on the price label, when checked.
List Price Text
Displays the default header name which is the value created for list price. Prints the entered text for list price header instead of the default header name. Value is up to seven (7) characters. Enabled when the 'Print List Price' field is checked. An application switch determines if it is possible to enter text to display on the price label.
Default Printer
Prints selected labels to the default printer, when selected. If a default printer has not been set up, and labels are attempted to be printed from the Print Labels screen, the 'Select Printer' window displays to allow selection of a printer. When multiple printers are available, the button displays as 'Select Printer' to make a selection.
Click the 'Display' button to display the part results of the RF device scan on the grid of the screen, in the order they were scanned.
Note: If multiple scan sessions take place, they will display in “batch” order (based on when the label print file on the RF device was completed). The items scanned in batch 1 will show first, followed by items scanned in batch 2, below the items in batch 1 on the grid. If the same part is scanned in multiple sessions, it will display in the last batch of labels loaded, not as individual label records.
Once the 'Display' button has been clicked and results show on the Print Labels screen grid, the option to print the same price labels in the order they were scanned by clicking the 'Print' button is available.
Labels on Demand
Unlike the 'Price Change Labels' tab, the 'Labels on Demand' tab allows the printing of labels on demand for any part at any time for any reason, even if there were no price changes, the 'D'splay Item' flag in the part record is unchecked and 'Qty Available', 'Min', 'Max', and 'Order Point' are not populated. Specify the filters to produce the list of labels and print the labels directly from the inventory file.
Price label records are written to the labels table and only populate this screen and produce labels when all of the following are true:
The 'Display Label Qty' is populated.
One or more of the following fields are populated: 'Qty Available', 'Min', 'Max', or 'Order Point'.
There was a price change made to the part.
Use to print shelf labels for any item at any time for any reason, even when there were no price changes and regardless of the 'Display Item' flag or 'Qty Available', 'Min', 'Max', or 'Order point' value. Price labels print directly from the inventory file based on the selected filters.
When the returned number of parts exceeds 1000, display the pop-up message below.
This is based on a hidden system switch called 'PriceLabelsOnDemandDisplayMaxCount', and if the default (1000) is inadequate, contact customer support to increase the number.
Indicates the store for which the labels are to print. Defaults to the current store. Click the button display the 'Browse Locations' window to search for a specific store.
Line
Indicates the line code. Click the button to display the 'Browse Line Codes' window that displays all lines.
PN Code
Indicates a 'P/N Code'. A blank field indicates all 'P/N Codes'. Only one 'P/N Code' can be entered. Enter a code or click the button to display the 'Browse P/N Codes' window to allow selection of one or more 'P/N Codes' for the selected line code. Accelerator key is 'Alt' + 'P'.
Part Number
Indicates the part number. Click the button to display the 'Find Part' window that displays all parts within all lines or within the selected line.
Zone/Aisle
Indicates the zone and/or aisle. Click the button to display the 'Enter Zone/Aisle Filter Criteria' window to filter by a zone/aisle.
PN Group
Indicates part number group used to filter the search.
Prdt Code
Indicates the product code used to filter the search.
Department
Indicates the department code used to filter the search.
Category
Indicates the category used to filter the search.
Class
Indicates the class code used to filter the search.
Default Label Type
Indicates the default label type to filter the list of parts.
Options are:
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'All' - Returns all parts.
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'Unassigned' - Returns all parts that are blank (no assigned label type).
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'0 – 2.0 X 1.125 IN' - Returns parts that match.
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'6 – 1.5 X .75 IN' - Returns parts that match.
An application switch determines if the field displays and can be edited, or if the field is unavailable and cannot be edited.
RF Labels
Determines if all labels are to be printed or only those scanned with an RF device.
Options are:
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'Include' - Prints all labels including those scanned with an RF device.
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'Exclude' - Prints all labels except those that were scanned with an RF device.
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'Only' - Prints labels only for parts that were scanned with an RF device.
Output Type
Assigns a label type to the selected parts.
Options are:
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'Default' - Uses the 'Label Type' indicated in the 'Default Label Type' field in the Part Price Entry screen.
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'0 - 2.0 X 1.25 IN (roll)'
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'1 - 4 X 2 IN (sheet)'
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'6 - 1.5 X .75 IN (roll)'
Output Quantity
Assigns a quantity amount of one label per part. Values are from 1 - 99.
Outputs that number of labels as an override to the 'Display Label Qty' in the Part Price Entry screen per part. When a quantity greater than 1 is entered, the duplicate labels print together.
Print Bar Code
Prints the scannable bar code on the bottom of the label below the price value, when checked. Defaults to unchecked.
Print Line Break
Prints a Line Break label to designate the end of a line for easy separation for multi-store label posting in a store. The Line Break Label prints the start of the line, line description and line code in a bold, large font. Available to both single store labels and multi-store labels.
Print List Price
Prints the list price on the price label, when checked. Enables the 'List Price Text' field, when checked. Defaults to unchecked. An application switch determines if the field displays in the screen.
List Price Text
Displays the default header name which is the value created for list price. Prints the entered text for list price header instead of the default header name. Value is up to seven (7) characters. Enabled when the 'Print List Price' field is checked. An application switch determines if the user can enter text to display on the price label.
Grid
Click on a column heading to sort the column in ascending/descending order.
[Checkbox] Header
Selects all parts in the grid, when checked, to allow selected parts to be previewed, printed, or deleted. User Security determines who can print labels outside of their own store. Defaults to checked to select all parts. Uncheck individual checkboxes to prevent labels being printed for those parts.
[Checkbox] Grid
Allows labels for selected parts to be previewed, printed or deleted, when checked.
Line
Displays the line code result from the search.
PN Code
Displays 'the PN Code' for the part.
Part Number
Displays the part number result from the search.
Description
Displays the description result from the search.
The 'Description' fields support up to 255 characters.
Last Update
Displays the date of the last update result from the search.
Last Printed
Displays the last print date result from the search.
List Price
Displays the part's list price result from the search. An application switch determines who can view the field in the grid.
Current Price
Displays the part's current price result from the search.
Printed
Indicates the status of the label printing.
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'Y' - Indicates item was printed.
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'N' - Indicates item was not printed.
Default Label
Displays the default label for the part.
Last Label Update
Displays the last time/date either the timed event ran and updated label prices or price label changes were made via the Main Part Entry screen and updated label price.
Click the 'Display' button to display the part results of the RF device scan on the grid of the screen, in the order they were scanned.
Note: If multiple scan sessions take place, they will display in “batch” order (based on when the label print file on the RF device was completed). The items scanned in batch 1 will show first, followed by items scanned in batch 2, below the items in batch 1 on the grid. If the same part is scanned in multiple sessions, it will display in the last batch of labels loaded, not as individual label records.
Once the 'Display' button has been clicked and results show on the Print Labels screen grid, the option to print the same price labels in the order they were scanned by clicking the 'Print' button is available.
Shelf Labels
Advanced Criteria
Click the 'Advanced Criteria' button to open a window that allows for additional filter capabilities to identify specific criteria.
Price Label Options by Type
Click the 'Display' button to display the part results of the RF device scan on the grid of the screen, in the order they were scanned.
Note: If multiple scan sessions take place, they will display in “batch” order (based on when the label print file on the RF device was completed). The items scanned in batch 1 will show first, followed by items scanned in batch 2, below the items in batch 1 on the grid. If the same part is scanned in multiple sessions, it will display in the last batch of labels loaded, not as individual label records.
Once the 'Display' button has been clicked and results show on the Print Labels screen grid, the option to print the same price labels in the order they were scanned by clicking the 'Print' button is available.
Enter Zone/Bin Filter Criteria
Zone
Indicates the zone that is assigned to the part. Upon entering the zone criteria, press 'Enter' to add to the grid.
Bin
Indicates the bin number that is assigned to the part. Upon entering the bin criteria, press 'Enter' to add to the grid.
Del
Deletes the selected zone and/or bin, or zone/bin combination from the grid.
Close
Stores the selected zones/bins, which are later used as filters when the 'Display', 'Print', or 'Preview' buttons are clicked to display, print or preview labels. Closes the window.
Price Label Rules
Price label creation, deletion, and resetting are based on the price label rules:
Price Label Create Rules
Price labels are created when:
The 'Display Label Qty' field is greater than zero and:
One of the following fields is greater than zero:
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'Stk Qty'
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'Min'
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'Max'
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'Order Point'
The switch 'PrintDateOnPriceLabels' controls whether or not the date prints on price labels.
When labels are created and printed from either the 'Price Change Labels' tab or the 'Labels on Demand' tab:
- If the new switch 'PrintDateOnPriceLabels' is 'True', dates will be printed on labels where dates are supported (labels #0, #3, and #7).
- If the new switch 'PrintDateOnPriceLabels' is 'False', dates will not be printed on any labels.
See an example of the label with a date on it below:
Price Label Delete Rules
Price Labels are deleted when:
The 'Display Label Qty' field is set to zero or:
All of the following fields are set to zero:
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'Stk Qty'
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'Min'
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'Max'
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'Order Point'
Price Label Reset Rules
Price labels are reset (all existing records deleted and new ones created) if the account used to calculate list and sell prices for labels is changed.
The Price Labels module uses the Price Labels Account set in the 'Labels Retail Account' field in the Enterprise General Setup screen to calculate prices.
If no account has been set in the Enterprise General Setupscreen, then the Price Labels module uses the default account in the 'Default Account' field in the Store Invoice Options screen, 'Standard' tab.
If the price for a part that already has a price label changes for any reason at all, the old price label is expired and a new record with the new price is written to the 'pricelabels' table.
Price Labels Update Schedule
The schedule for creating/deleting price labels is performed based on certain conditions.
Price Labels are:
Updated automatically when either the price or the 'Display Label Qty' is updated in the following screens.
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Main Part Entry Screen
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Inventory Mass Update Screen
Updated automatically only when the 'Display Label Qty' value is updated in the following utility/screens. The new label is created if the count is changed from zero to a number greater than zero. Or, the label is deleted if the number is changed from a number greater than zero to zero.
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Limited Part Fields Screen
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Order-Cost Screen
Only updated via the overnight batch program when either the price or 'Display Label Qty' value is updated via the following modules/screens.
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Inventory Feed
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Enterprise General Setup Screen (by changing the price label account in the 'Labels Retail Account' field)
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Price Plan Setup Screen (by creating new/expired discounts)
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Part Price Entry Screen